South Cowichan Pickleball First Annual General Meeting
September 21, 2021 @ 17:30 hours at Kerry Park field, Mill Bay
Board Attendees: Rick Hollingworth, Brian Johnson, Laurie Vasey
Call to Order: 17:30 hours
Confirmation of Notice and Quorum:
Two emails of notice were sent September 6th and 19th. Quorum was achieved with 21 attendees and a requirement of 12 to reach 10 % of members.
Meeting Process:
The Chair explained the meeting process.
Agenda Approval:
A motion was made by Pip Beckon and seconded by Margaret Luff to accept the agenda.
MOTION CARRIED.
Financial Statement:
The treasurer reviewed the previously approved financial report noting that there is a balance of $495 from the 124 membership fees collected.
Board of Directors Report:
The history of the club’s development and the progress made to date were reviewed with comments about the potential direction of the club. The survey results were shared again.
By Law Amendments:
A motion was made by Linda Rush and seconded by Pip Beckon that “The fiscal year be declared to be from April 1st to March 31st. MOTION CARRIED.
Two motions regarding the number of allowable proxies were defeated. Final motion by Pip Beckon and seconded by Brian Johnson that “Two proxies be permitted in writing at the Annual General Meeting.” MOTION CARRIED.
Election of Directors:
By acclamation, the following people were elected as directors: Rick Hollingworth, Brian Johnson, Laurie Vasey, Joan Wright. Nominations and acceptance of nominations were made for the following: Sharyn Higginson, Sherry Saunderson and Ute Wright. The Board now sits at seven members.
Adjournment:
The meeting adjourned at 18:10 hours.
Minutes prepare by Laurie Vasey, Secretary
South Cowichan Pickleball Board Meeting
September 21, 2021 @ 18:20 hours at Kerry Park field, Mill Bay
Board Attendees: Sharyn Higginson, Rick Hollingworth, Brian Johnson, Laurie Vasey, Joan Wright, Ute Wright.
Regrets: Sherry Saunderson
Board Appointments:
The following positions were determined:
Chair: Joan Wright
Treasurer: Rick Hollingworth
Secretary: Sherry Saunderson to be asked with Laurie Vasey acting until confirmation received.
Social Directors: Sharyn Higginson and Ute Wright
Members at Large: Brian Johnson (and Laurie Vasey if Sherry Saunderson accepts the Secretary position).
Future Meeting:
The meetings will be held the second Wednesday of the month at 4:30 pm (16:30 hours) with locations to be determined. Meetings may occur by zoom or in person.
Adjournment:
The meeting was adjourned at 18:35 hours.
Next Meeting:
Wednesday October 13th at 16:30 hours. Location to be determined.
Minutes prepare by Laurie Vasey, Temporary Secretary
